Virtual Team Assistant  

[UK Time zone]

Virtual Team Assistant  [UK Time zone]

Job Brief

We are looking for a competent Virtual Team Assistant to provide personalized administrative support in a well-organized and timely manner. As a Virtual Assistant, you’ll support team members from home.  We use ‘Google Cloud’ to make working from home, or the office, a collaborative and efficient experience.

 

As a Virtual Assistant, you’ll need to take personal responsibility for all aspects of this support role. You’ll need to demonstrate your ability to work on your own and to make swift, sensible decisions to support the team at all times. A strong commitment and mindset to delivering excellent customer service is essential, as adapting your day and priorities around the needs of our dynamic team. 

Responsibilities

  • Acting as the administrative point of contact between the team and external clients

  • Undertaking the tasks of receiving calls, take messages and routing correspondence

  • Handling team members’ requests and queries appropriately

  • Maintain diary, arrange meetings and appointments and provide reminders

  • Make travel arrangements

  • Take notes and minutes and accurately enter data.

  • Monitor office supplies and research advantageous deals or suppliers

  • Produce basic reports, presentations and briefs

  • Develop and carry out an efficient documentation and filing system (cloud based)

Requirements

  • Proven experience as an administrative assistant

  • Full comprehension of office management systems and procedures

  • Excellent knowledge of MS Office and Google Drive and Docs.

  • Proficiency in English

  • Exemplary planning and time management skills

  • Ability to multitask and prioritize daily workload

  • Excellent verbal and written communications skills

  • Discretion and confidentiality

  • University degree would be considered an advantage

 

 

DIVERSITY includes everyone

818 Enterprises is an Equal Opportunity Employer.  All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or veteran status.